You want to know how to organize a file cabinet in your workplace. You’ve searched for file cabinet organization and found an overwhelming amount of information online. What is the difference between filing methods and which is better?
Organizing paper files is a task that will inspire most of us to procrastinate. Paperphobia. The fear of having to deal with organizing paper files on your desk can be a debilitating disease, but the quickest cure is a little “sorting therapy”. Don’t worry, I promise organizing your paper files will be painless!
The best way to start organizing paper files is to pick a stack, any stack. We’re going to go through each piece of paper in order, and decide what to do with it. Don’t worry about all the other stacks – we’ll get to them. Don’t even worry about the other items in this stack. We’re just dealing with the one piece of paper that you have in your hand. When you’ve decided what to do with that one, we’ll move on to the next.
One of the first decisions you must make when designing a filing system is whether it will be a “top tab” system or an “end tab” system. Top tab, or drawer filing is the most familiar. File folders have tabs on the top with file headings that can be read while the folders are in a drawer. End tab, or shelf filing uses folder that have tabs on the side or end of the folder. The tabs are readable when folders are placed on shelving, such as in a central filing area or in overhead bins at a workstation.
The tab style you choose depends on a number of factors within your office. Both top tab and end tab have distinct advantages. Consider these criteria as you plan your filing solution:
Color coding in the office is a quick and intuitive way to make sure you find what you need. If you are new to color coding don't worry, we will help you through it. Once you get started on your color coding project you may be surprised at how intuitive the system really is.
If you knew there was a secret engine component that could make your car run faster and more efficiently and it was reasonably priced, how long would it take you to get it installed? No time at all, right? Well, there is a not-so-secret component that can rev up your work performance in the office and it's easy to use. What is it? Color Coding!
The key purpose of small business accounting is to answer the question, "Am I making any money?" In order to get your answer, you need to track your business accounting information. What is your business accounting information? It's the credits and debits for your business; what are you bringing in (credits) and what are you paying out (debits). These two amounts must always balance with each other. You also need to know what your assets and liabilities are. Assets are the things of value in your company and liabilities are the obligations your company has to another entity or person.
Organizing your office can have more of an impression than you are probably aware. They say you only have one opportunity to make a first impression. Keep this in mind while organizing your office because while most people think that phrase pertains to how we're dressed or how firm a handshake we deliver, it also applies to offices and/or business storefronts.
If a customer or someone else happened to walk by your office right now, would you be embarrassed over the state of your surroundings or is it deemed "tour ready"? Perhaps you're thinking of organizing your home office because you dread an unexpected visit from a neighbor. Regardless of where your office is located, you face opportunities to make that first impression.
In which of the following scenarios do you see yourself?