Color coding in the office is a quick and intuitive way to make sure you find what you need. If you are new to color coding don't worry, we will help you through it. Once you get started on your color coding project you may be surprised at how intuitive the system really is.
If you knew there was a secret engine component that could make your car run faster and more efficiently and it was reasonably priced, how long would it take you to get it installed? No time at all, right? Well, there is a not-so-secret component that can rev up your work performance in the office and it's easy to use. What is it? Color Coding!
One of the first decisions you must make when designing a filing system is whether it will be a “top tab” system or an “end tab” system. Top tab, or drawer filing is the most familiar. File folders have tabs on the top with file headings that can be read while the folders are in a drawer. End tab, or shelf filing uses folder that have tabs on the side or end of the folder. The tabs are readable when folders are placed on shelving, such as in a central filing area or in overhead bins at a workstation.
The tab style you choose depends on a number of factors within your office. Both top tab and end tab have distinct advantages. Consider these criteria as you plan your filing solution:
Any filing system should be designed to make information easy to find. Categorizing these documents into a single file under a clients name, property or file number is a good first step. What happens when each file becomes so large that it becomes difficult to find a particular document in the 100's of douments in a single file - enter the Classification folder!
By creating sub categories and dividing the paperwork into divisions you can take that large file and make retrieving the information you are looking for much easier.